An HVAC quote is built from the same five numbers every time. Here’s how each one factors into the price.
Price the furnace or condenser, ductwork, line sets, refrigerant, and thermostat as their own equipment line, separate from labor.
Enter install and removal hours at your technician rate to capture the true labor cost of a swap-out or new installation.
Roll in electrical hookups, crane or rigging for rooftop units, or any other specialty work you sub out on the job.
Account for permits, old-equipment disposal, and vehicle or fuel costs so overhead is covered before the quote goes out.
Set the margin you need on equipment-heavy HVAC jobs and the calculator solves for the price that protects it, even when equipment costs shift.
A full system replacement — new condenser and furnace — with a subcontracted electrical hookup and standard overhead.
| Cost Item | Amount |
|---|---|
| Equipment & materials (3-ton AC + furnace, ductwork, line set, thermostat) | $4,800.00 |
| Labor (16 hrs × $85/hr) | $1,360.00 |
| Subcontractors (electrical hookup) | $450.00 |
| Overhead (permit + old unit disposal) | $190.00 |
| Total Job Cost | $6,800.00 |
| Target Profit Margin | 28% |
| Selling Price | $9,444.44 |
| Built-In Profit | $2,644.44 |
How the selling price is calculated: Selling Price = Total Costs ÷ (1 − Profit Margin). Here, $6,800.00 ÷ (1 − 28%) = $9,444.44, which builds in $2,644.44 of profit at the target 28% margin.